Blanket Contract 47024308
SmartSimple - Vendor 3125678
PO 6048482
Signority - Vendor 3127769
| Oct 2024 - Sep 2025 | |
|---|---|
| Process to be followed | |
| Purchase Order | |
| Oct 2023 - Sep 2024 | |
| Purchase Order | Signed DPO |
| Invoice | |
Approved ITAPP #23-281 - Signority license renewal.msg | |
| Oct 2022 - Sep 2023 | |
| Purchase Order | Signed DPO |
| Invoice | Invoice City of Toronto |
| Oct 2021 - Sep 2022 | |
| Purchase Order | |
| Invoice | Invoice City of Toronto |
Estimates of SmartSimple Licenses Required
User Types | Description |
|---|---|
High Users | Administrative and other users associated with the client’s internal organization and using the system (logged in) more than 40 hours in any given month |
Low Users | Administrative and other users associated with the client’s internal organization and using the system (logged in) less than 40 hours in any given month |
External - Community Group License (Applicants, employees, reviewers etc.) | Casual users, such as corporate employees, grant applicants, grantees, reviewers and other types of users are measured as distinct logins from individual users. The same user can login any number of times in the month for any duration of time |
"Flat Rate" pricing applied in 2022 and 2023
Definition from SmartSimple: Fixed SaaS - Small increases in staff users will not result in fee increases. However, should there be a significant increase in staff user counts (40%+) SmartSimple will adjust the annual fees accordingly.
2023 Estimated Users
| 2023 | Estimated Users | ||||||
|---|---|---|---|---|---|---|---|
User Types | TPH SNP 67% TUHF 33% | PFR Urban Forestry | EDC CFFP 71% | EDC LASO 29% | SSHA | SDFA | HS (Added x2 for ALFDC) |
High Users | 12 | 1 | 3 | 2 | 16 | 28 | |
Low Users | 3 | 1 | 6 | 1 | 5 | 20 | |
External | 1,700 | 30 | 100 | 15 | 65 | 140 | |
EDC Percentages Breakdown
| User Type | 2023 | 2024 | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| weight | CFFP | LASO | Both | CFFP | LASO | weight | CFFP | LASO | Both | CFFP | LASO | |
| High | 155 | 3 | 2 | 5 | ||||||||
| Low | 42 | 6 | 1 | 7 | ||||||||
| External | 2 | 100 | 15 | 115 | ||||||||
| % | 71 | 29 | % | |||||||||
2024 SmartSimple Licenses ($165,310 pre-tax)
| Division | License Cost |
|---|---|
| TPH | $29,960 |
| SSHA | $40,795 |
| SDFA | $14,980 |
| PRF | $3,210 |
| HS | $72,085 |
| EDC | $4,280 |
2023 SmartSimple Licenses
Division | License Costs |
TPH | $28,000 |
SSHA (HASS) | $38,125 |
SDFA | $14,000 |
PFR | $3,000 |
HS | $67,368 |
EDC | $4,000 |
2022 Estimated Users
| Division | High Users ($155/mo.) | Low Users ($42/mo.) | External Users ($2/mo.) | 2022 Weighted Average |
|---|---|---|---|---|
| EDC | 3 | 5 | 108 | 5% |
| SDFA | 6 | 5 | 531 | 17% |
| TPH | 12 | 3 | 1700 | 41% |
| SSHA | 18 | 30 | 1250 | 49% |
| PF&R | 1 | 1 | 30 | 2% |
2021 Estimated Users
Division | High Users | Avg | Low Users | Avg | External Users | Avg | Overall Avg | 2021 Avg of Avgs |
|---|---|---|---|---|---|---|---|---|
| EDC | 2 | 5% | 2 | 5% | 8 | 0% | 0% | 3% |
| SDFA | 6 | 15% | 5 | 12% | 531 | 15% | 15% | 14% |
| TPH (SNP and TUHF) | 12 | 31% | 3 | 7% | 1700 | 48% | 48% | 29% |
| SSHA | 18 | 46% | 30 | 73% | 1250 | 36% | 36% | 52% |
| PF&R (Urban Forestry) | 1 | 3% | 1 | 2% | 30 | 1% | 1% | 2% |
| 100% | 100% | 100% | 100% | 100% |